This document shows step-by-step how to create the PDF Agenda document and how to purchase and set up Apple iPads.ġ.1 Who this document is for… This document is for anyone needing to set up a paperless Agenda process using the Apple iPad. First, the Agenda itself will be a PDF (portable document format) document, and second, the Agenda will be viewed on Apple iPads. Provides a common portable platform that is compatible across multiple agencies.īecause this quick start guide is meant to provide for a quick and inexpensive installation that meets the above requirements, a couple of basic assumptions are made. Provide a system that does not introduce significant new security concerns to agency networks. Allow for quick Agenda document publishing and changes/updates. Provide a simple user interface, suitable for users with varying levels of tech competency and that is resistant to user mistakes and viruses. Create a simple and secure way to deliver the Agenda to the viewing device. Insure that Board Members have their own ‘instance’ of the agenda that they can easily markup, highlight and bookmark in a similar way they did on the paper Agenda. Some of the key objectives in choosing a platform for the paperless Agenda system include: Īllow Board members to easily navigate the Agenda with minimal steps to open documents and different agenda items. This paperless Agenda process can reduce costs for Agenda review, reproduction and mailing, while providing a common platform for various San Joaquin Valley government agencies. 38ġ.0 Quick Start Guide The purpose of this document is to provide the reader with straightforward information on how to set up a paperless Agenda process based on a simple and successful model. 31 5.3 Supporting Policies and Procedures. 31 5.2.2 Sample Agenda Creation Checklist. 31 5.2.1 Sample iPad tracking spreadsheet. 28 5.1.3 Annotating a document: “Post-it note version”.29 5.2 System Documentation. 27 5.1.2 Using the Index to Navigate a Document in PDF Expert. 26 5.1.1 Downloading the Agenda on the iPad. 25 5.0 Appendix #4 Training, Documentation and Policies.26 5.1 End-User Training. 21 4.1.1 Cellular Data.22 4.1.2 Cellular Data Plan.22 4.2 iPad accessories. 20 4.0 Appendix #3 iPad and Hardware.21 4.1 Purchasing the iPad. 19 3.2.4.1 Sample FTP Download server setup on the iPad (PDF Expert). ![]() 18 3.2.4 Configuring PDF Expert for the Agenda Download and Synchronization. 18 3.2.3 Setting an Apple ID on the iPad. 15 3.2.1.1 Sample Gmail account.16 3.2.1.2 Sample Apple ID.17 3.2.2 Purchasing PDF Expert. 13 3.2 Purchase and configure the PDF Expert Application. 10 3.1.1 Setting up the Agenda Download if you already have the FTP service available.11 3.1.2 Setting up the Agenda Download if you need to purchase the FTP service.11 3.1.3 Sample FTP service setup.11 3.1.3 Designing and creating FTP folders. 10 3.1 Setting up the FTP Server service. 9 3.0 Appendix #2 Electronic Agenda Delivery System. 9 2.4.1 Making the Final Document Searchable. 7 2.4 Make the Text in the Final Document Searchable. 7 2.3.1 Creating the Outline to Navigate the Final Agenda Document. 6 2.3 Create the Outline/links to Navigate the Document. 6 2.2.1 Merging PDF Documents into One Document, Step by Step. 5 2.2 Merge all the PDF documents into a single PDF document. 5 2.1.1 How to Convert a Word Document to PDF. 5 2.1 Get all your final documents saved in the PDF format. 4 2.0 Appendix #1 Agenda Document Creation. ![]() ![]() Setting up a Paperless Agenda System A Quick Start Guide
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